neat.no

How to set up Zoom Workplace Reservation/Hot Desk on Neat Frame

Last updated July 31, 2025

Hot Desk/ Workspace Reservation mode allows you to put Neat Frame in a common area, which allows end-users to freely book the device and use it as a Personal Zoom Room for the duration of their booking.

This article walks through the basics of this feature and how you can set it up on Neat Frame!

Contents

Prerequisites

Step 1. Setting up Zoom Room – Hot desk

  1. Ensure you have a Zoom Room license available for use and have set up a floor plan for the specific floor you’d like to deploy the room
  2. Navigate to the floor you’d like to add a Hot Desk Room to in the Zoom Room’s hierarchy  and click “+ Add Room”


  1. Select the “Zoom Room – (for shared spaces)” option from the Room Type drop-down menu, enter a room name, add a calendar resource, then select Finish.
     
  2. Enable the toggle for Hot Desking then select Finish!

Step 2. Setting up Neat Frame and signing in

  1. Go through the Out-of-box process on Neat Frame and launch Zoom as your chosen platform: How to set up Neat Frame
  2. Sign in to the Zoom Room set up as a Kiosk on your Neat Frame and enjoy!

Step 3. Using Hotdesk on Neat Frame

3.1 Reserving the Room

The room can be booked/reserved via the normal calendar method of booking a room with Google Calendar/Outlook or directly via the display screen as shown below:

  1. On the Neat Frame press “Reserve” at the bottom right of the screen.
  2. Select the time and duration of the session and press “next”.


  3. Either: Scan the QR code via Zoom App/Camera App on your mobile or Enter your email
  4. ON you mobile Zoom App you can access : Settings > Scan QR Code then confirm you want to book the room


  5. Click “Reserve” on your mobile device.

Checking In

  1. On the Neat Frame, scan the QR Code with your Zoom App/Camera App and approve the prompt to check in on your mobile device.



  2. Enjoy Zoom Meetings on your Frame with your calendar synced!